Festival Flow Toolkit

The all-in-one application management system for festivals, events, and creative gatherings.

Festival Flow is a powerful yet easy-to-use application system built with Airtable and Fillout — designed specifically for festival organizers, event producers, and creative coordinators who want to streamline their submission process.

⚡️ Fast Setup – Pre-mapped forms and fields, ready in minutes

✗ Why Festival Flow?

→ Proven at Scale – Built with real music festivals

→ Own Everything – No hosted software, no platform lock-in

→ Modular System – Use only the apps you need

You get a full stack of application types — pre-configured, pre-tested, and ready to deploy.

Visit one of the events using Festival Flow →

SEE A LIVE DEMO

✅ What You Get:

🔁 Airtable Bases — Ready to duplicate into your workspace
🧩 Fillout Forms (.json) — Auto-mapped to each base
🎥 Setup Video — Step-by-step walkthrough
🗂️ No Manual Mapping — Everything connects automatically using our custom mapping tool.

Use only what you need:

🎵 Music / DJ / Live Act
🛍️ Market Stalls
🧤 Volunteers
🎭 Performers (Fire, Roving, Stage)
🧘 Workshops
🖌️ Decor & Installations
📸 Media & Photography
⛺ Theme Camps
🎥 VJ / Multimedia

🎁 Perfect For:

Music festivals
Art/market events
Camps & community gatherings

📬 Instant Delivery Includes:

Airtable base duplication links
Fillout .json form templates
Setup video guide
Bonus: Airtable automation tips

💌 Need Help?

Festival Flow is a self-setup system, so you'll need to connect your own Airtable and Fillout accounts during the onboarding process. For privacy and security reasons, we do not offer a white-glove setup service, as that would require access to your personal or organizational platforms.

If you run into any issues, feel free to explore our support resources — and if you're still stuck, don’t hesitate to reach out. We're more than happy to guide you through the setup process.

Looking for something custom? If you'd like to implement a tailored solution — like the embedded form overlay shown in the live demo — you can add our Custom Integration option to your cart at checkout. Once added, we’ll reach out to discuss your specific needs.

Not sure what's possible or want to talk through your idea? Contact us here — we’re always open to a conversation.

With appreciation,
Rich Media
Creator, Festival Flow

Buy this

A fully customizable, professional-grade application system built for festival managers. Festival Flow gives you everything you need to streamline how you collect, organize, and manage submissions — without needing to build software or hire a dev. Built using Airtable and Fillout, it plugs right into your festival’s workflow and scales with you.